Notes is a versatile way to save information, from a quick thought to a shopping list. You can also keep those notes secure, locking the ones you select behind a password so that only you can see them. And thanks to iCloud and other services, you can keep your notes in sync between your Mac, iPhone, and iPad.
- Mac Notes App For Windows
- Notes For Mac
- Best Mac Apps For School Notes
- Mac App For School Notes Download
Here's how to use Notes for Mac!
How to start a new note
- Launch Notes from your Dock or Finder.
- Click the New Note button (looks like a pencil on a square). Alternatively, click File in the menu bar at the top of your screen and select New Note.
- Write your note.
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How to make a checklist
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- Launch Notes from your Dock or Finder.
- Click the New Note button (looks like a pencil on a square). Alternatively, click File in the menu bar and select New Note.
- Click the checklist button (looks like a checkmark in a circle).
- Enter your first item.
- Hit Return on your keyboard to automatically begin a new checklist item.
How to make a bulleted, dashed, or numbered list and headings
- Launch Notes from your Dock or Finder.
- Click the New Note button (looks like a pencil on a square). Alternatively, click File in the menu bar at the top of your screen and select New Note.
- Click Format in the menu bar.
- Click Heading to turn your next line in the note into a heading.
- Click Bulleted List, Dashed List, or Numbered List to choose which of the list types you'd like to create.
- Hit Return while on a blank list item to stop writing in a list.
How to view note attachments
- Launch Notes from your Dock or Finder.
- Click the Attachments button in the toolbar (looks like four squares).
- Click on the different tabs, like Photos & Videos, Sketches, and Audio to view your attachments.
How to set a password for locked notes
- Launch Notes from your Dock or Finder.
- Click Notes in the menu bar at the top of your screen and select Preferences.
- Click Set Password.
- Enter a new password.
- Enter your new password again under Verify.
- Optionally, leave a password hint for yourself.
- Click Set Password.
How to lock a note
- Launch Notes from your Dock or Finder.
- Click on the Note you want to lock.
- Click the Lock icon in the toolbar (looks like a padlock).
How to sign in to iCloud
- Launch System Preferences from the Dock or by clicking the menu button on the top left of your screen and clicking System Preferences.
- Click iCloud.
- Sign in with your iCloud credentials.
- Make sure that the checkbox next to Notes is checked in the iCloud menu after you've signed in.
And don't forget to follow the steps here to sign into iCloud on your iPhone or iPad so that your notes sync across all of your devices.
How to invite others to collaborate on a note
In order to collaborate on a note, the people that you invited need to be using a Mac, iPhone, or iPad.
![Mac App For School Notes Mac App For School Notes](/uploads/1/2/6/4/126467603/940786068.png)
- Launch Notes from your Dock or the Finder.
- Click the Add People button in the toolbar (looks like a silhouette with a '+' button).
- Click a sharing method (Mail, Message, a link, etc.).
- Enter the email address or phone number of the person or people you'd like to share the note with.
- Click Share.
How to send a note to another person or app
- Launch Notes from your Dock or the Finder.
- Click on the note you want to share.
- Click the share button on the toolbar (looks like a square with an arrow pointing out of it).
- Click the app you'd like to use to share your note.
Notes in macOS Catalina
There aren't a lot of updates coming to Notes in macOS Catalina. Most of them are small interface tweaks (the attachment button, for instance, now resembles an object with a paper clip attached to it). But there are a couple of new ways of doing things.
How to sync notes to iCloud in macOS Catalina
- Launch System Preferences from the Dock or by clicking the Apple menu button on the top left of your screen and clicking System Preferences.
- Click Apple Account.
- Sign in to your iCloud account if you need to.
- Click iCloud.
- Click the checkbox next to Notes if it's unchecked. If the box is already checked, leave it alone because you're good to go.
How to invite others to collaborate on a note or folder in macOS Catalina
In macOS Catalina, not only can you invite people to collaborate on notes, but you can also invite them to collaborate on entire folders within the Notes app.
Mac Notes App For Windows
- Launch Notes from your Dock or Applications folder.
- Open the Note to which you'd like to add people.
- Click the Add People button in the toolbar (looks like a silhouette with a '+' button).
- Click either Note '[note name] or Folder '[folder name] to share the note or folder.
- Click a sharing method (Mail, Message, a link, etc.).
- Click the permission drop-down to decide what people you invite can do with the note, either read or make changes.
- Click Share.
- Enter the email address, or phone number of the person with whom you wish to share the note or folder.
- Click Send.
How to view notes in a gallery
macOS Catalina adds a gallery view to Notes, which lets you view your notes in a more visually dynamic fashion.
- Launch Notes from your Dock or your Applications folder.
- Open the folder you'd like to set to Gallery view.
- Click the gallery button in the top-left of the toolbar.
- Click the list button to change the folder back to a list view.
How to reorder checklist notes in macOS Catalina
- Launch Notes from your Dock or your Applications folder.
- Open the checklist you want to re-order.
- Click and hold on the checkbox of a checklist item that you want to move.
- Drag the checklist item to its new position. Repeat as many times as necessary until the list is ordered to your liking.' />
Questions?
Let us know in the comments below!
Updated June 2019: Added information about notes in macOS Catalina.
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Taking notes on a Mac is as simple as opening Notes and starting to type. But the best way to take notes actually depends on your own personal habits and workflow.
Some people are better with sticky notes that stay on your screen all the time, or an app that syncs seamlessly with Evernote. If your notes tend to turn into blog posts, an app like MarsEdit can keep them organized until they’re ready to publish.
Setapp collection is packed with useful apps that might fit your unique way of note-taking better than a one-size-fits-all solution like Apple’s own Notes. With over 150 apps to choose from — and a free trial — you’re bound to find the best app for jotting down your thoughts. Here are our favorites.
Best note-taking apps for Mac
Get the most out of your notes - with a huge set of top Mac apps in one pack!
Capture ideas with Unclutter
Unclutter is perfect for capturing the smallest germ of an idea, since it works as both a sticky notes app and a clipboard manager. Because it’s always open, you can write down an idea the second you have it. Unclutter’s notes are sticky because they never go away, and the interface is even better than default sticky notes on the desktop since Unclutter doesn’t clutter up the view when you’re working in other apps.
To access Unclutter, you can just mouse to the top of your screen and scroll down (or choose your own key command), and its three-pane layout appears, with sections labeled Clipboard, Files, and Notes.
In Clipboard, you’ll see a list of everything you’ve copied to your Mac’s clipboard, ready to re-copy and paste whenever and wherever you need. You can star favorite items to keep them accessible here forever.
Files is a handy place to drop files you need an easy access to, like things you’re working on right now.
Unclutter’s Notes pane is a text field where you can type out notes and also drag text and links into. You can keep one long-running note to yourself or create multiple notes and view them in a list — the Search field searches the full text of all of your notes, so you can always find what you’re looking for. All panes are easy to resize to give yourself more room.
Unclutter is easy to fit into your workflow since it’s always there, and the search field helps you find things later. Dropbox integration even syncs your Unclutter files and notes across multiple Macs. When you want to turn your thoughts into something more edited, you can choose another note-taking app from Setapp.
MarsEdit and Strike for blogging
MarsEdit makes it easy to create content, cleverly edit what you write, and integrate with WordPress as well as other blog publishing services right from the app. Besides giving you a place to write in Markdown or Rich and Plain text, MarsEdit lets you build and format robust blog posts, complete with links, images, and other media. You can add tags and schedule your posts to go live anytime.
MarsEdit even makes it easy to gather links and media to blog about. It has a Safari extension that lets you save URLs and start blogging instantly once you find something worth writing about.
If you’re looking for a writing tool that allows to collaborate on a doc, you should go with Strike. This effortless text editor lets up to 10 people to work on the same content in real time.
Improve your writing with Ulysses
Ulysses is a writing app with outstanding organizational features, so you can move from notes to an outline to a full manuscript. In fact, Ulysses is a popular app for Mac users participating in NaNoWriMo, a month-long exercise that encourages people to write a novel. It has all kinds of features to get you to write more, from flexible themes to eliminate distractions, to writing goals that count words written.
You can use Ulysses to post to a WordPress blog, export Word documents, or even format an entire ebook. But at the most fundamental level, it’s a great note-taking app because you never have to save anything, and your writing can sync between multiple Macs and iOS devices via iCloud or Dropbox. Your notes can contain images, keywords, and PDFs. The search function is incredibly thorough; for example, you can find keywords in notes created before a certain date, in case you want to see how your thoughts about something have evolved over time.
Take study notes with Studies
While other note-taking apps are flexible enough to handle work and personal topics side-by-side, Studies is created especially for those in academic settings. It’s designed to take your notes and turn them into study notes, which are basically flashcards on steroids.
Instead of a traditional two-sided flashcard for memorizing terms, the study notes in Studies can have as many “sides” as you need. They can contain text, images, videos, even audio. This makes them flexible enough that you can create study notes for any subject, from accounting to zoology. You can share study notes with classmates or even download pre-written note sets from Quizlet.
Then, you can use Studies to quiz yourself. The app can set up a schedule for you, based on prepping for an exam or just learning the material as quickly as you can. It chooses notes to study every day, and the cards you got wrong will re-appear more frequently in future sessions, so you can get it right.
Setapp puts all best note-taking apps together
Notes For Mac
All these note-taking apps are available in Setapp, so you have access to them all for your ideal workflow. You could start an idea as a sticky note in Uncluttered, paste it into Alternote, where you flesh out the idea a little more. That syncs it to Evernote, which you can also connect to Blogo, and turn that note into a full-featured blog post for the world to read.
Best Mac Apps For School Notes
It’s all up to you, and Setapp lets you focus on the work, instead of finding the right apps, buying them, and then buying them again for updates. Just consider subscribing once and then all you have to do is write.